Holding Special Events Form

For students and/or staff who are planning a special event in the interior and/or exterior of the college at both campuses. Special events are any extraordinary events that could potentially cause disruptions to the normal operations (building opening hours, security coverage, janitorial services) of the college due to noise, activity, scheduling, and/or number of attendees. Prior approval from the appropriate supervisor or Dean is required. The request should be submitted at least 3 weeks before the event date, which will be then forwarded to the Vice Principal Operations (VPO). Any events taking place at the High School also needs to be approved by the Head of High School. Requests that are missing information may take longer to approve.

Things to consider before submitting your special event request:

• Was the event approved by your dean/supervisor?
• Have you decided on a time/location?
• Do you have a plan for your event?
• Will your event cause any disruptions to the normal building operations? 
  • Will classes have to be moved to accommodate your event?
  • Would your event require cleaning (Janitorial Services) after completion?
  • Would the building opening hours be affected?
  • Would the security guards working hours be affected?
• Are you planning on serving food, drinks, alcohol, and/or handle money?
  • If yes, you will be required to provide additional plans for these.
• Are there any risks associated with your event?
  • Non-student/non-staff attendees.
  • Increased noise levels.
  • Intoxicated people if alcohol is served.
    • If yes, you will be required to provide additional plans on how you will mitigate these risks.