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Club Registration Form

Required

Form Opens: Week 13
Form Closes: Week 4


Do you have an idea for a new club? We’re here to help you turn that vision into reality. Starting a club is a rewarding experience that allows you to share your interests with others and create a vibrant campus community.
This form will record your name, please fill your name.required
First Name
Last Name

Section 1
Club Information

Why is the proposed club needed on campus? How will the proposed club benefit students and the Colum
This information will be used to update the website and new student handbook.
Please refer to our club directory here for a full list of current clubs on campus: https://www.columbiacollege.ca/student-services/student-life/clubs

Please ensure that your proposed club has a different purpose than our exisiting clubs. Proposed clubs with similar purpose might be asked to pitch a joint collaboration with existing clubs.

Section 2
Club Activities

What is your expected meeting day for the Winter 2026 term?required
What is your expected meeting time for the Winter 2026 term?required
Will your club host any off-campus activities?required
Do you require storage space from the College?required
Do you require equipment, or specialized software, from the College?required

Section 3
Executive Team


Every club should have an Executive Team of 2 - 5 student leaders.
Executives establish policy and provide overall direction for all club activities.

Limited Flexibility:
- Some clubs have small teams, relying on 2 people to accomplish the club goals.
- Other clubs have up to 5 leaders.
- Please divide responsibilities among your team. Responsibilities should be divided clearly.

Team Structure:
At minimum, the critical leadership positions include:
- President
- Vice President
- Treasurer
 
Other executive positisons can be allocated according to need (ex: Secretary, Marketing Director, etc.)
Presidentrequired
First Name
Last Name
President Expected Graduation Semester:required
Vice Presidentrequired
First Name
Last Name
Vice President Expected Graduation Semester:required
Do you have additional members in the Executive Team?required
Student Leader #3required
First Name
Last Name
Student Leader #3 Expected Graduation Semester:required
Your role or position title can be unique to the type of club that you are proposing.
Do you have additional members in the Executive Team?required
Student Leader #4required
First Name
Last Name
Student Leader #4 Expected Graduation Semester:required
Your role or position title can be unique to the type of club that you are proposing.
Do you have additional members in the Executive Team?required
Student Leader #5required
First Name
Last Name
Student Leader #5 Expected Graduation Semester:required
Your role or position title can be unique to the type of club that you are proposing.

Section 4
Membership

Attach up to 1 file with a maximum size of 10MB
No file chosen
File number limit: 1 Single file size limit: 1GB Allowed file types: Word, Excel, PPT, PDF, Image, V
Will membership be open to all Columbia College students?required
Definition of Columbia College Students: All individuals registered in the University Transfer, Associate Degree, UPREP or High School Program.

Section 5
Risk Management

Do any of your planned activities involve risk?required
Ex: Food Handling, Student Safety, Travel Requirement, Extensive Noise, Possible Student Injuries, etc. This information does not have to be final. The Student Life Coordinator will reach out to you with a list of potential risks and mitigation methods to ensure you are prepared, if necessary.
This information does not have to be final. The Student Life Coordinator will reach out to you with a list of potential risks and mitigation methods to ensure you are prepared, if necessary.
This information does not have to be final. The Student Life Coordinator will reach out to you for assistance on mitigating risks, if necessary

Do Executive Members agree to the following campus policies?

Please read and select all the policies below. Digital copies will be provided to all Executive Team members once this form has been submitted.

Please select 5 options.

Section 6
Budget & Finance

 
Each club is provided $300 by Student Services to support club activities.
- It is possible for funding to be increased for a club that is doing well.
- It is also possible for funding to be reduced for a club that is not as popular.
 
Examples of Appropriate Expenses:
- Equipment
- Classes or Workshops
- Guest Speakers
- Event Admissions, such as conferences
- Materials for an activity, such as arts and crafts
- Promotional Materials for the club, such as a banner
- Snacks
 
What the Club Budget is not for:
- Hiring Coaches or Instructors
- Booking facilities, such as a gym or studio
Does your proposed club require more than the allocated $300 per semester?required

Section 7
Club Sponsor

Does your proposed club have a Club Sponsor?required

Section 8
Executive Team Agreement & Acknowledgement

AGREEMENT & ACKNOWLEDGEMENTPlease select 5 options.
Please select 5 options.