Things to consider before submitting your special event request:
- Do you have a liability insurance certificate or certified copy of a liability insurance policy providing limits of no less than $5,000,000, with Columbia College named as additional insured?
- Failure to provide this documentation will prohibit the applicant from the use of Columbia College’s facilities.
- Have you decided on a time/location?
- Do you have a plan for your event?
- Will your event cause any disruptions to the normal building operations?
- Will classes have to be moved to accommodate your event?
- Would your event require cleaning (Janitorial Services) after completion?
- Would the building opening hours be affected?
- Would the security guards working hours be affected?
- Are you planning on serving food, drinks, alcohol, and/or handle money?
- If yes, you will be required to provide additional plans for these.
- Are there any risks associated with your event?
- Increased noise levels.
- Intoxicated people if alcohol is served.
- If yes, you will be required to provide additional plans on how you will mitigate these risks.
- The deposit (please see details below) must be submitted at least thirty (30) days prior to the event. If you cancel your booking within 30 days of your event, your deposit will be forfeited.
Additional expenses to consider:
Security: $40/hour – Four (4) hour minimum call
Janitorial/Housekeeping: $35/hour – Four (4) hour minimum call
Event Staff: $75 – Four (4) hour minimum call
Event spaces come pre-set and must be returned to the original condition at the conclusion of the event. Additional expenses including, but not limited to, damages incurred, custodial or security issues that arise during the event, or any other expenses associated with the rental maybe be assessed at the conclusion of your booking. These additional charges will be billed within two (2) weeks of the event date.
